Event
Privacy Policy
Effective as of September 26, 2023
NXT AIS, Inc. (“we,” “our,” or “us”) has
prepared this Event Privacy Policy (“Event Privacy Policy”) to describe
our privacy practices regarding the information collected from visitors,
participants, and registrants to our back-to-back event "Builder AI:
Crafting the Future with an AI Composable Software Development Platform"
and "Cybersecurity in the Modern Digital Landscape", https://dev.aisworld.com/events/crafting-the-future-with-an-ai-composable-software-development-platform-and-cybersecurity-in-the-modern-digital-landscape
(the “Event”). This Event Privacy Policy operates in addition to
our Privacy Policy (located at https://aisworld.com/pages/privacy-policy)
(collectively the “Privacy Policies”).
By submitting your personal information
through participation in the Event, you expressly acknowledge that your
personal information will be stored and processed in the Philippines in
accordance with the Data Privacy Act of 2012 (RA 10173).
I. Personal Data We Process About You
Event Registration: We use our
registration process to collect personal data that you directly input into our
registration forms, as well as in any other page we set up as an event
organizer. This data is collected by us and we process it in performance of a
contract with you (your event registration) as well as in our legitimate
interests to manage the Event and contact you as follows:
·
Manage our Event attendees.
·
Contact you about the Event.
·
Run statistics about the Event.
·
Improve our future events.
By completing the registration form you
represent and warrant that you are the person making the registration or have
the express authority from that person to make the registration on their
behalf.
We collect the following information from you
during your registration to the Event ("personal information"):
·
First and Last name
·
Email Address
·
Work phone number
·
Professional/Job title
·
Company name, educational institution, or organization name
·
Cookie data (i.e., IP address, page clicks, device identifiers, region,
browser type)
II. HOW WE SHARE THIS INFORMATION
We will disclose your personal information
only for the purposes and to those third parties in the Privacy Policies. We
will take appropriate steps to ensure that your personal information is
processed, secured, and transferred according to applicable laws.
Disclosure to Third Parties. We will share the strictly
necessary elements of your personal information, on a need-to-know basis with
the following categories of third parties related to the Event.
Event Partners: if you provided consent during the registration
process for such disclosure. In such cases, we disclose the following
information:
·
First and last name
·
Email and mailing address
·
Job title
·
Institution/Company affiliation
Third-Party Service Providers: NXT AIS, Inc. uses
certain third-party service providers (“processors”) to help us run our Event.
These include:
·
Processors involved in organizing a live Event. These can include
conference centers, hotels, event planners, and consultants.
We will also disclose your personal
information to third parties:
·
If you request or authorize so.
·
If you consented to permit us to share your personal information with
the event sponsors.
·
To persons demonstrating legal authority to act on your behalf.
·
If we are under a duty to disclose or share your personal information in
order to comply with any legal obligation, any lawful request from government
officials and as may be required to meet national security or law enforcement
requirements or prevent illegal activity.
·
To respond to any claims, to protect our rights or the rights of a third
party, to protect the safety of any person or to prevent any illegal
activity.
·
To protect the rights, property or safety of NXT AIS, Inc., our
employees, customers, suppliers, or other persons.
IV. TRANSFERS OF PERSONAL DATA
Please be aware that the
personal information we collect may be transferred to and maintained on servers
or databases located outside your state, province, country, or other
jurisdiction, where the privacy laws may not be as protective as those in your
location. If you are located in other countries outside the Philippines, please
be advised that we process and store personal data in the Philippines.
